Why should you move from Legacy PBX to Modern Contact Center Software?

For a long time, a PBX system was all a business needed to meet its communication needs. With innovation, technological advancement, and increasing expectations of customers, modern contact center software has become imperative. While the advantages of on-premise enterprise phone systems are numerous– reliability, call quality, durability, own-and-operate, but they also have resistance to change. In a survey, Gartner found that customer service and support leaders still cling to misconceptions about what customers want and how they behave. Amid the uncertainty, it is better to make decisions based on facts, understand what a customer wants and take steps proactively before he switches.  

Some businesses are taking the lead in change, skipping the in-betweens to jump straight to a modern contact center software. It enables them to interact with consumers on the service channels they prefer.

Not just an upgrade from PBX to IP PBX 

Often organizations move to the next best thing available. In the case of PBX, the IP PBX (Internet Protocol Private Branch Exchange) is a natural choice. But there is a reason why some organizations are skipping the regular and opting for the best contact center software. 

How do they differ: what lies behind the three enterprise communication software

 PBXIP PBXContact center software
UseUsed for switching of phone conversations, supports outbound and inbound calls Can handle both phone calls and data VoIP-based software for omnichannel communication—call, video, message, and more
Set-upNeed to buy, set up, and maintain the legacy PBX systemAvailable both as on-premise and in-cloud serviceCan be accessed over the cloud or set up on-premise
CostsSave money when compared with PSTN, but operation costs are highSaves phone bills, especially long-distance, and international callsLower setup and installation costs, requires monthly service and maintenance fee
Functions (i)Limited functionality to support new features and technologies Supports LCR (least cost routing), ACD (automatic call distribution), auto-provisioning, real-time analyticsAdvanced contact center and call center software supports AI, NLP, Speech and Voice analytics 
Functions (ii)Traditional style of call transfer and conference Also supports call transfer using LCR, and conferenceHas several options to transfer calls intelligently such as skill-based routing
Functions (iii)Limited flexibility and scale defined by the number of slotsMore flexibility and scalability than legacy PBXVery flexible and scalable to support remote operations
SuitabilitySuitable for internal communication and external callsFacilitates business communication but cannot be used as an omnichannel vehicleEffective for managing customer service and sales interactions

The table above summarizes the key differences between the three most popular enterprise communication software used by businesses today. The IP PBX, contact center software, and call center system are the latter developments in business communication. Many organizations, especially the ones who have invested heavily into PBX have the inertia to transition to the latest versions. However, businesses realize that to stay competent and relevant is customer service is important. Let’s understand the benefits of transitioning to modern contact center software.

Benefits of modern contact center software 

Omnichannel connect

There is no denying that having a presence on multiple platforms can significantly transform the customer experience. As a business, you are able to open up several channels for connecting with your customers and prospects and meeting them halfway. 

You will be able to decode customers’ digital behavior and alert the agent of the customer’s intentions. Overall, this leads to faster resolution of customer concerns as your agents are prepared to take action before the actual conversation. 

Reduces costs 

Having invested in a legacy PBX system, you may be wary of the high costs of getting an advanced contact or call center system. However, the good news is that the contact center software may cost you much less than legacy PBX. Several surveys underline the observation that in the long run, contact centers work out cheaper. 

Fusing new technologies

Modern contact centers today are capable of using many new technologies such as artificial intelligence and machine learning among others. You can effectively leverage these to empower your teams with analytics and operational data, for proactive services. In addition, you can integrate the contact center software with CRM (customer relationship management) and SMS tools to enhance its utility. 

The PBX systems, however, have a set of in-built functions that do not allow such integrations. 

Automation to save time 

The latest contact center software comes fitted with auto dialers and other tools to reduce manual tasks. Various advanced auto dialers such as Predictive, Progressive, and Power help to save the time of service agents and employees.    

24/7 support

Most of us are in the hybrid and remote working phase today, and the trend is likely to linger. Some organizations have already put systems in place to adapt to the ‘new normal’. Whilst, some are in the transitory phase. What this means is that you need to be prepared for a 24-hour working environment with remote work support. A contact center augurs well for these tasks. Nowadays, the software offers many features to let employees transition seamlessly and work. All this with no extra investment, only minor tweaks. 

PBX systems, on the other hand, need dedicated staff for maintenance and if there is a hardware breakdown, it will mean making provision for a technician to repair the fault. In a contact center system, the provider usually handles updates and maintenance work. 


Adopting modern contact or call center software means taking the next step towards a digital workplace. You can choose to do this in two ways:

  1. Complete migration in one phase
  2. Phased migration by opting for moving one solution in one instance

Whatever you choose, consider your workload, IT infrastructure, security, future needs and scalability. Discuss this with your contact center service provider in detail, who can assess your current status and suggest the best way to adapt without friction and minimum disruption.

Sourced from: Hodusoft. View the original article here.

About Telecoms-Channel

Telecoms-Channel.co.za is your one-stop source for the latest news and insights from the telecoms industry in South Africa, where you get comprehensive coverage of the industry and keep up with the ever-evolving market landscape.

Whether you need to understand market trends, identify new opportunities, or stay informed of the latest developments, we have you covered.

In addition to bringing the best news together, we have access to an extensive supplier network that makes it easy for any telecoms company looking to tap into new markets or enter the telecoms industry. Take advantage of our expertise and contact us today to find your next partner!

Other posts you might be interested in

pexels andrea piacquadio 926390
Industry News

Explore Enreach UP’s breakthrough in unified communications – a game-changer for service providers and businesses alike!

Mobile Expense Management Software
Industry News

Revolutionize your mobile expense management with these top 5 tips – a must-read for efficient financial control!

pexels ketut subiyanto 4559589
Industry News

Discover 2024’s groundbreaking business communication trends: AI-driven, ultra-efficient, and personalized. A revolution in corporate communication awaits!

Aurora Innovation Joins Dstny Alliance Program to Enhance Healthcare Accessibility

Unlock the future of healthcare accessibility! Dive into our latest article highlighting the strategic collaboration between Aurora Innovation and Dstny in the pursuit of innovation and enhanced customer value. Read more now.

Single Request. Multiple Quotes. Save Thousands.